Status Change Form

A Status Change Form records a change to an employee's designation, employment conditions, or pay/allowance components - a promotion, a change from Fixed Term to Indefinite, or an allowance adjustment - as a formal, dated document rather than a silent edit to the Employee record.

What it captures

Each changeable item is recorded as a current / new pair: Designation, Conditions (Fixed Term / Project / Indefinite), and rate/allowance fields for travel, housing, safety, shift, phone, and opencast allowances - whichever apply. Leave the ones that aren't changing at their current value. An Effective Date and a free-text Reason complete the record.

Notifications

Both creation alerts and the weekly digest for Status Change Form are deliberately unfiltered - sent to every configured recipient regardless of Designation or Branch Limits, unlike the disciplinary/incapacity/poor-performance workflow (see Weekly Notifications & Reports). This is a different kind of document - a routine HR administrative change, not a sensitive case.

Next: Site Transfer Form.